RAW Workshop’s Privacy Notice
Our contact details
Name: RAW Workshop
Address: RAW Workshop, Dunnock Way, Blackbird Leys, Oxford OX4 7EX
Phone Number: 01865 714111
E-mail: team@raw-workshop.co.uk
What type of information we have;
We currently collect and process the following information:
Personal identifiers, contacts and characteristics (for example, name and contact details)
Address details (Customers & Employees)
Criminal history (Employees only)
Right to work (Employee’s only)
Drivers licenses and record checks (Employee drivers only)
Medical information (when disclosed by employees only)
Training information (Employee’s only)
Employment details (Contracts, references, interview notes, CV’s)
School/ SEN referral information (Young people only)
Agencies or personal referral forms (Volunteers only)
How we get the information and why we have it
Most of the personal information we process is provided to us directly by you for one of the
following reasons:
Employment with RAW Workshop
You have been referred into RAW from an outside agency
You have placed an order or requested a service from RAW.
Under the General Data Protection Regulation (GDPR), the lawful bases we rely on for processing
this information are:
(a) Your consent. You are able to remove your consent at any time. You can do this by contacting
us on 01865 714111 or team@raw-workshop.co.uk
(b) We have a contractual obligation.
(c) We have a legal obligation.
(d) We have a vital interest.
(e) We need it to perform a public task.
(f) We have a legitimate interest.
What we do with the information we have
We use the information that you have given us in order to;
To ensure recruitment and human resource compliance
To create an effective employment history
To assist the company to complete relevant risk assessments
To ensure the safety of all employees, contractors, volunteers and young people
To communicate with customers effectively
We may share this information with;
Referring agency (Young people & Volunteers)
Our HR advisor company & payroll company (Moorepay)
Pension providers (Peoples pension)
Police/ ambulance service if required
Management personal within RAW
How we store your information
Your information is securely stored;
Customer information is stored electronically within our accounting system (Xero)
Employee & volunteer information is stored in our locked HR filling cabinet (Paper based)
Young people information is stored on our online network (Google Drive) (Electronically)
We keep all personal information for employee’s, young people and volunteers continually whilst
engaged in our service or employment, data will then be deleted after 12 months, unless ongoing
cases require, we store the data for longer periods. These circumstances will be by request only
with records noted.
We keep all personal information for customers for the period of product warranty, if a service is
provided all data will be removed after 12 months from the last point of order. Any financial
information (e.g invoices, bank details, account information) will be retained for 7 years.
We will then dispose your data by deleting all information, if stored electronically or by shredding if
data is collected by paper.
Our Website
In order to provide you with the best experience while using our website, we process some data
about you, full details of this data can be found on our website cookie policy.
Your data protection rights
Under data protection law, you have rights including:
Your right of access - You have the right to ask us for copies of your personal information.
Your right to rectification - You have the right to ask us to rectify information you think is
inaccurate. You also have the right to ask us to complete information you think is incomplete.
Your right to erasure - You have the right to ask us to erase your personal information in certain
circumstances.
Your right to restriction of processing - You have the right to ask us to restrict the processing of
your information in certain circumstances.
Your right to object to processing - You have the the right to object to the processing of your
personal data in certain circumstances.
Your right to data portability - You have the right to ask that we transfer the information you
gave us to another organisation, or to you, in certain circumstances.
You are not required to pay any charge for exercising your rights. If you make a request, we have
one month to respond to you.
Please contact us at team@raw-workshop.co.uk, 01865 714111, RAW Workshop, Dunnock way,
Blackbird Leys, Oxford, OX4 7EX if you wish to make a request.
How to complain
You can also complain to the ICO if you are unhappy with how we have used your data.
The ICO’s address:
Information Commissioner’s Office
Wycliffe House
Water Lane
Wilmslow
Cheshire
SK9 5AF
Helpline number: 0303 123 1113
Written by: Hazel Osborn
Creation date: 15th December 2020
1st Review date: 15th December 2021
2nd Review: December 2022
3rd review: January 2024
4th Review: January 2025
5th review: January 2026
Next Review Due: January 2027